Hospitality payrolls can be complex. Not only are there over 200 pieces of payroll legislation to comply with but there are also often tight timescales due to weekly payrolls and large seasonal fluctuations in staff and hours.
One of the unique features of hospitality payrolls is that they may have staff members that work in different locations within the same company or occupy more than one role of employment. For example, an employee at a hotel may work front of house ordinarily but may occasionally be needed in the bar at another site down the road to provide cover.
It is common practice for staff to cover various job postings during busy periods of the year, for example during the summer holidays when there may be staff shortages due to employees taking annual leave.
Transparency for employees
Not only is there an expectation from employees for transparency on how their pay is made up, new legislation from April 2019 requires employers to show itemised hours that make up their pay on their payslip (read here for more information). In addition, we find that employers want to accurately cost and forecast their operations by the department and location.
Handling multi-job splits
With Dataplan’s in-house technical expertise, we have developed our software so that an individual employment record can have multiple jobs attached to it. Rather than having hundreds of payroll elements set up with different narratives and cost codes to achieve the end result manually, it is now much easier to accomplish the following in each payroll period:
- Collation of payroll data becomes less messy as an employee can have multiple lines of data relating to their separate jobs
- Processing of payroll data requires no manual manipulation for import, resulting in much less risk of error
- Departmental reports and costings are now far more accurate as employees can be costed across multiple departments/locations
- Employees can easily reconcile their hours against their itemised payslip, which results in fewer queries for the employer
Many of our hospitality payroll clients have found the ability to handle multiple job splits to be invaluable. We are also working with partners specialising in workforce management software geared towards the hospitality industry who are benefitting from our joined-up approach to receiving, processing and reporting data automatically using the multi-job split service.
Does your payroll require multi-job splits? For more information on our specialist hospitality payroll services, speak to one of our experts.
Dataplan are one of the UK’s leading providers of specialist payroll and associated services.
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